Corvallis Artisans Market
1843 SE Crystal Circle, Corvallis Oregon 97333
CorvallisArtisansMarket.com
541-752-ARTS
2008 Membership Handbook

About Corvallis Artisans Market
Corvallis Artisans Market is a Limited Liability Company organized to enhance the Corvallis downtown experience by providing a venue that offers cultural experiences for all members of the community and an opportunity for local artists to show and sell their work.
Corvallis Artisans Market welcomes all regardless of race, creed, color, sex, religion, sexual orientation, age, nationality or marital status.

Membership
The Corvallis Artisans Market membership is composed of vendors and members of the public who support the Market. They direct the future of the Market by participating in vendor surveys, sharing ideas and voting. A general membership meeting is held once a year.

Market Staff
The Corvallis Artisans Market is managed by a full-time General Manager. More positions will be added as the Market grows.

Market Season
The Corvallis Artisans Market is open every Saturday, rain or shine on the riverfront in downtown Corvallis from the third Saturday in April through mid-November. The Market hours are 9:00 am to 2:00 pm. Members should be set up and ready to sell by 8:45 am and are required to stay set up until 2:00 pm. If a member sells out before Market's closing time, they are asked to leave their structure set up until 2:00 pm so as to not disrupt sales of other members.

The Linn-Benton MicroBusiness Program
Corvallis Artisans Market works with the Linn-Benton MicroBusiness Program, a program of Willamette Neighborhood Housing Services and Linn-Benton Community College. Their services include training, counseling and technical assistance, and access to capital in the form of Individual Development Accounts (Matched savings accounts) and Microloans. The program is designed for low- to moderate-income individuals; the only cost to participants is a small materials fee.

To learn more about this program and to find out if you qualify, contact Matt Holton at 541-752-7220 ext.308 or visit them online at
www.w-nhs.org. www.w-nhs.org.

The Linn-Benton MicroBusiness Program is holding Introduction to MicroBusiness sessions starting in January. Learn more about the 12-week workshop and the other services they have to offer. There is no cost to attend one of these sessions.
To register or to find out about future workshops in Corvallis and Albany, contact Matt Holton at 541-752-7220 or visit us online at www.w-nhs.org

Market Standards
What the Jury Will Consider
Jury is based on the following standards:
1. Items must be handmade, or grown or gathered by the Market member, a member of their immediate family or a partner in craft.
2. The member contribution to a finished product must outweigh the contribution of any commercial components used in the making of that product. Skills in craftsmanship, as well as creative abilities, ingenuity and design skills are examples of member contribution.
3. The product must meet basic expectations of product life, function and safety.
4. Demonstration of skills in craftsmanship, creative abilities, ingenuity and/or design skills.

THE CORVALLIS ARTISANS MARKET RESERVES THE RIGHT TO PROHIBIT ANYONE FROM SELLING AT THE MARKET OR ANY PRODUCT FROM BEING SOLD AT THE MARKET.

Craft-Specific Standards
Artwork, Original: Items must be created by the member. An Item copyrighted by someone else is an example of artwork that is not created by the member.
Artwork, Reproductions: Commercially manufactured reproductions of the member's original art are permitted if original artwork of the same general classification is simultaneously displayed.
Belt buckles, commercial: Plain, unmarked commercial buckles must be attached to a vendor-made belt and may not be sold or displayed separately.
Belts, commercial: Plain commercial belts must be displayed and sold attached to a member-made buckle. Machine embossing is not acceptable.

Body Care Products: Any products applied to one's skin or hair. These might include soaps, aromatherapies, oils, lotions, salts, powders, etc. All products in this category must comply with the following standards:
• Soaps: No commercially produced soaps or soap preparations kits are acceptable.
• Glycerin soap: is acceptable when handmade. No melt and pour glycerin soap is allowed.
• Finished products using a blend of commercial ingredients must undergo significant transformation. This means using three or more ingredients unless the producer can clearly show significant transformation with fewer.
• Products must have labels listing all ingredients. All labels must meet federal requirements. Artificial, imitation or synthetic ingredients must be explicitly identified as such.
• For products that require molds, please refer to the glossary for descriptions of molds that are allowed and not allowed.
• Members giving samples should be aware of the impact their samples may have on other vendors' products. Spraying scents into the air is considered hawking and is not allowed. Paper towels should be provided for people to remove lotions and salves before they move on to another booth. For products that have scents, please refer to "Scent," for more complete guidelines.

Buttons, badges, pins, stickers: Each must be produced from the original artwork of the member. (see Artwork, Reproductions)
Candles: Please refer to "Molds" for use of molds for candles.
Clothes: Must be made by the member. Commercially made and bought clothes, which have been extensively embroidered, dyed or printed by the member, are acceptable. Imported fabrics made into clothing by the member are also acceptable.
Computer Art: Commercial computer art such as clip art, scanned art or other commercial designs are considered as a commercial component of any created ware and must be significantly transformed in a way that makes the final product unique.
Collage: The composition must be the original work of the member.
Flowers: Flowers must be grown by the member.
Frames, Commercial: All artwork sold with commercial frames must be the original artwork of the member.
Frames, Handmade: Commercial art may be displayed in handmade frames, for display purposes only. The artwork must be removed at the point of purchase and cannot be part of the sold product.
Franchises: No business that is a result of a franchise agreement is permitted.
Hats: Commercial straw or felt hats (or any commercially made hats) either decorated or undecorated, may not be sold.
Hawking: Hawking is not allowed. Hawking is defined as offering goods for sale aggressively by calling out, or by making Market patrons feel personally confronted by wares. (Also see page 6)
Jewelry: Commercial components must be secondary to original handcrafted components. No commercial pendants, unless significantly modified.
• Beadwork: Stringing single strands of commercial beads will be allowed based on creativity of design, pattern, color and texture. Single strands of uniform beads are not allowed.
• Earrings, Necklaces, and Bracelets: Commercial bell caps, commercially made pendants, fetishes or ornaments, half drilled beads on posts or commercial stud earrings are among the components that are not allowed unless they are incorporated in a handmade product which causes them to become secondary in the piece of jewelry.
• Gemstones, unmounted: Unmounted stones not cut by the member must be displayed separately with a note to the public that such stones are for custom orders only. They may not be sold otherwise. No unaltered commercial stone settings are permitted.
• Gemstones, member carved/faceted: Member carved or faceted stones will be allowed
with a plain commercial setting. This does not include cabochons in any form.
Kits: Corvallis Artisans Market does not allow products made from commercial kits.

Lapidary:
• Gathered minerals: All gathered minerals must show significant transformation through handcrafting.
• Tumbled rocks/stone slabs: All tumbled rocks/stone slabs must show significant transformation through handcrafting.

Molds:
Commercial representational molds are not allowed in the making of any product. Representational molds must be the original design of the member.
• Commercially made molds of generic shapes are allowed. Examples that are acceptable are squares, cylinders or pyramids.
• Commercially made molds of embellished geometric shapes or representational shapes are not allowed. These molds do not pass Market standards. Examples that are not acceptable are Santa, teddy bear, angel or flowers.
• Natural found objects are acceptable as molds.
• Man-made objects are only acceptable as molds if the object is a generic shape.

Music: Commercially recorded tapes of musical performances are permitted as long as the performer is the member. Amplified music is not allowed at the Market.
Oregon-made Products: Products made outside the State of Oregon can only be sold at the Market by the Market member who made them. Products made outside of Oregon by family members cannot be sold.
Painted Objects: Any commercial object painted by the member must be appropriately finished using a safe non-toxic paint, sealant or process. Items which may be used for food and beverages (mugs, bowls, platters, etc.) must be glazed using food safe glaze.
Pipes & Other Paraphernalia: Oregon State law (475.525) prohibits the sale of any drug paraphernalia. Corvallis Artisans Market prohibits the sale or advertisement for sale of any drug paraphernalia at the Market. This specifically includes the sale of any pipes made of any material.
Plants: All plants must be grown by the member unless they are a small component of a larger work.
Pottery: Commercially produced bisque ware, greenware or ceramics are not acceptable, unless used as a very minor component of a larger work. Pottery must be the original work of the member.
Product Safety and Durability: All products must meet reasonable expectations of product life, function and safety.
Raw Materials: Raw materials such as wood, stone, clay, commercial beads, fabric, etc. are not acceptable for selling at the Market.
Scent: Members should be aware that strong scents can trigger asthma and other health problems. The Market requires that members whose product may have an impact beyond the confines of their booth be sensitive to the impact of their products on other members and the public, and to cooperate with reasonable mitigation requests. If mitigation is not successful, the member may be asked to leave.
Sound: The Market requires that members whose product may have an impact beyond the confines of their booth be sensitive to the impact of their products on other members and the public, and to cooperate with reasonable mitigation requests. If mitigation is not successful, the member may be asked to leave.
Stuffed Toys: Commercially bought dolls, stuffed animals and toys may not be sold or included as a component in any product sold at the Market. They may be used only to display items made by the member. Also, commercial doll clothes can only be sold on a handmade doll.
Tiles: Tiles must be handmade by the member.
Written Works: Commercially published written works are permitted as long as the author is the member and another does not extensively illustrate the work. Authors are encouraged to sign and date each copy of their work sold.
New Product Review: Members adding new products will need to fill out an application and have the new product approved. There is no additional jury fee for members who are already established as vendors in the Corvallis Artisans Market.
The Corvallis Artisans Market reserves the right to prohibit anyone from selling at the Market or any product from being sold at the Market.

Who May Sell
At Corvallis Artisans the Maker is the Seller! Except for reasonable breaks throughout the day, the member must be present. The only other persons permitted to sell are:
• family members, defined as anyone living in the same economic unit with the member, or any legal relative of the member living in Oregon. Sellers meeting this definition must be involved in the making of the product and be conversant in all aspects of its production.
• partners in crafting who actually participate in the making of the created item on a day-to-day basis.
Any wares produced outside of Oregon can only be sold at the Market by the maker themselves.
No business that is a result of a franchise agreement is permitted.
Every member is required to declare on their vendor application or renewal that any item that they sell is of their own creation and was created or produced in their presence and under their direct and personal supervision. The member should be able to demonstrate the production of any item offered for sale upon one week's notice and in the presence of a representative of the Market at the Market’s request. This work shall be done within a distance and at a site deemed reasonable by the Market Manager.
Employees or non-family members are permitted to sell a maximum of 10% of the time a member sells in a season. Advance written notification to the Market office is required. Additional sellers used under this exception must be fully informed about all aspects of production so that they are able to answer customers' questions.

Code of Ethics and Conduct
The Corvallis Artisans Market operates within legal bounds, and with concern for the welfare of the public and its members. The rights of all members and patrons must be respected.
• Members must comply with all Federal, State, and local regulations, special statutes and ordinances regarding public health, safety, and welfare. Examples include product labeling laws and required licenses.
• Members are expected to be aware of and to comply with all current Corvallis Artisans Market rules, regulations and guidelines.
• Behavior that is verbally or physically abusive, dangerous, inappropriate, or disruptive to Market activities will not be tolerated and may result in immediate termination of membership rights.
• Members are responsible for the behavior of friends and family who visit or stay in their booth.

•Vendors' children under the age of 12 must remain under direct supervision of the vendor at all times, and must not be permitted to visit other vendors' booths or wander unattended. Children of any age are permitted only provisionally. If any complaints are received, the privilege to bring a child will be revoked. Corvallis Artisans Market reserves the right to prohibit any vendor from bringing their child(ren) to the market.
Hawking: Members may not "hawk" their wares. Hawking is defined as offering goods for sale aggressively by calling out, or by making Market patrons feel personally confronted by wares. Market members are responsible for keeping their business within the confines of their booth.
Sound: The Market requires that members whose product may have an impact beyond the confines of their booth be sensitive to the impact of their products on other members and the public and to cooperate with reasonable mitigation requests. If mitigation is not successful, the member may be asked to leave.
Smoking: Vendors are not allowed to smoke on or around the Market grounds.
Scent: Members should be aware that strong scents can trigger asthma and other health problems. The Market requires that members whose product may have an impact beyond the confines of their booth be sensitive to the impact of their products on other members and the public, and to cooperate with reasonable mitigation requests. If mitigation is not successful, the member may be asked to leave.

Closing Procedures: Members must wait until the 2:00 pm close to begin closing down their booth. Vioators are subject to suspension or termination of selling privileges.
Selling Rights: Members who violate Corvallis Artisan Market rules may be subject to suspension or termination of their selling privileges. Members whose selling privileges have been suspended are not considered eligible for space assignment. There is no refund of membership fees to suspended or terminated members.

Licensing and Permits
Vendor is solely responsible for any and all required licenses and permits.
Contract
All members must submit a signed annual vendor agreement before they are assigned booth space or scheduled any date to vend.

Fees
Members are expected to pay all their fees when due and to respect the Market's honor system by reporting all gross sales truthfully. Overdue fee payments or other financial obligations will affect a member's ability to sell at the Market. (See "Late Fee Policy")
Receipt Books: To facilitate record keeping and the reporting of gross sales, each vendor is required to use receipt books provided by the Market for every sale made at the Market and for every special order taken while at the Market. Shoppers will be invited to enter coupons located on their receipts in drawings at the info booth.

Membership: The seasonal membership fee is $40. New members may pay their membership fee along with their jury fee when they first apply to the Market. Membership must be paid before vendor may sell at the Market. Each returning member must pay a membership fee on or before their first selling day of each season. Members wishing to reserve dates and spaces must have their membership fees paid before they are be assigned reservations.

Jury Fee: A jury fee of $10 is required by each applicant when they first apply to the Market. Continuing members do not pay an additional jury fee for any consecutive year that they remain members. The jury fee is not refundable.

Partnership: Only individuals can be members of the Market. In the event that the business is a partnership, the Market recommends that all partners be members, as points are only given to members. If the partnership ends, points cannot be issued retroactively.

Vendor Booth Fees: A daily fee of $10.00 plus 10% of gross sales is charged for each 8'x 8' space allocated. A limited number of 4'x 8' and 6'x 8' spaces are available for daily fees of $5.00 and $7.00 respectively plus 10% of gross sales. The calculation of the gross sales portion of the fees should include payments taken for custom orders. Each member is allowed only one space. Any additional space is permitted only with permission of the Market Manager. In no case shall any member be allowed more than two full booth spaces.
Check out: Fees are due at the end of each selling day and should be paid between 2:00 PM and 3:30 PM at the information booth. Members who habitually miss this deadline are subject to fines or other actions as determined by the Market Manager. All outstanding balances must be paid before a member will be allowed to sell.

SPACE ASSIGNMENTS

Non-reserve space assignments (for drop-in vendors) are assigned as follows:
• All members wishing to sell on a given Saturday, but not holding reserved spaces, shall sign up on the Saturday waiting list, located in the information booth. Members can sign up between the hours of 6:45 a.m. and 7:45 a.m. A member must sign up in person. Sign-ups may not be permitted after the 7:45 a.m. deadline.
• The order in which spaces are assigned to drop-in vendors is determined by the number of points earned by a member in the Corvallis Artisans Market point system.
• Persons who wish to sell at Corvallis Artisans Market must be current members before they will be considered for space assignment.
• New members should contact the office by the Wednesday prior to the Saturday they wish to participate if they have not already completed their membership application process.
• Members holding reserved booth spaces who wish to change their location for the day may participate in the non-reserve booth assignment process by signing up on the waiting list.
Unpaid Fees: Members who have unpaid fees on their record will not be considered for space assignments until all outstanding fees have been paid or unless other arrangements have been made in advance with Market management.
Selling Privileges: Members must comply with the Membership Agreement. Members whose selling privileges have been suspended are not considered eligible for space assignment.
Payment Credits: Point credit for payments made after the late payment deadline of Wednesday at noon will not be credited until the following week. Please pay your fees on time!
Space Assignment Process: At 7:45 a.m. any unclaimed reserve spaces are declared vacant. At 7:45 a.m., information booth staff will begin to assign available spaces. All members wishing to sell must be present at the time their name is called. Any member not present at that time may be reassigned the lowest priority for that day. As a member's name is called they should step up to the information booth and quickly choose their daily space.
Booth Set-Up: Members are to be set up by 9:00 a.m. If space assignments run late, members are asked to at least get all their equipment to their space by opening. If a member has not completed their booth set-up by 9:00 a.m., it is their responsibility to keep the aisle in front of their space (and their neighbors' spaces) clear for customer

Reserved Spaces
Allocation: reserved spaces will be assigned in April of the first year. Starting in our second season (2009), reserved spaces will be assigned at the beginning of each Market season in February. Members wishing to reserve a space or change their current reserved space may submit a written request to the Market Manager.

Reserve Fee: Spaces may be reserved by the month for an additional fee of $16.50 per month or $110 for the entire season. No refunds are made for any reserves.
Attendance: All reserve space holders must sell in their reserved space at least once a month and no fewer than nine times per season. Space may be reassigned to another vendor if attendance requirements are not met.
Payment: In order to continue reservations for the following month, current monthly reserve holders must pay reserve fees by the last Saturday of the current month.
Vacations: Reserve spaces can be held during a one-month "vacation period" with prior notification and payment of reserve fees.

Spaces for Drop-in Vendors
Non-reserved space assignments are based on a member's accumulated points. A member receives one point for each day sold during the current season and one point for each continuous year of membership for five years. After that a member receives a point for each additional five years of continuous membership. This applies only to continuous years of membership. If a member does not renew each year, all points are lost.
At the beginning of the year, a member starts with their membership points, as well as 1/10 of the points earned for each day they sold at the Corvallis Artisans Market the previous year (rounded up).
A point is given after payment is made for the day.

Animals
Service animals are always welcome. Vendors are not allowed to bring any other animals.

Booth Structures
Vendors supply their own booths and any tables or other display equipment.

Booths and displays must be built with concern for public safety, as well as beauty, function, and comfort. Creative, but tasteful booth designs are encouraged. Eugene Saturday Market has granted us the use of their booth plan. You can find a link on our site. Vendors that have used them say that compared to other types of booth structures they are easier to assemble, lighter to carry, and less likely to get caught in the wind. The plans are available at the office and on our website. In designing your space, please keep the following in mind:
• Regular tarps are not allowed. Any tarps used must be flame resistant. You must be able to show proof that your tarp is flame resistant.
• Standard space size is 8 x 8 feet. A couple of 4'x8' and 6'x8'spaces are also available.
• Overhangs facing the aisle must be at least 7 feet off the ground.
• When used, roofs are required to be fire resistant.
• Construction must be sturdy and safe.
• Tables must be covered on the sides and front by skirts that reach all the way to the ground.
• Think beyond the table. Using all of your vertical space by utilizing walls and hanging displays makes your booth more appealing and may increase your sales.
• Burning of candles, and the use of tools that may pose a fire hazard is prohibited.

Sharing Your Space
You may share your space with another craftsperson not related to you or your craft process. However, each such person is required to become a member of the Market, pay the annual membership fee and 10% of gross sales. The daily base booth fee may be shared. Each member must check out separately under his/her own name in order to assure that proper point credits are received.
Wares crafted by two or more Market members may only be sold in one Market space at any one time.

Loading/Unloading and Parking
There is a 20-minute parking limit at the Corvallis Artisans Market when loading and unloading. After unloading your vehicle, please park your vehicle promptly and then come back and set up your booth.
Parking spaces around the downtown area are to be used by Corvallis Artisans Market customers. Market members are prohibited from using them except for loading and unloading.
It is imperative that you follow these parking requirements. The market relies on the good will of the neighboring businesses to continuing operating. Violations can result in disciplinary action.

Unloading Procedure:

For reserved space holders:
Reserved Space Vendors approach 1st Street from either Jefferson or Adams Street. Turn left on First Street. Continue past Monroe Street. Our Space is in the gravel parking lot just north of Great Harvest Bread Company and Cloud 9. Turn left into the parking lot. Unload your set-up by quickly placing it in your spot. Before you begin to set up, you must move your vehicle.
Exit the lot by turning left into the alley. Turn Right on Madison Street. Turn right on Third Street. Continue to Tyler Street. Turn right on Tyler. Park on First Street between Van Buren and Tyler Street
There is a multi-use path along First Street that goes along the riverfront back to first and Jackson. It is a very convenient way to walk back to the market as there are no roads to cross.

For Drop-in Vendors:
Drop in vendors approach 1st Street from either Jefferson or Adams Street. Turn left on First Street. Continue past Monroe Street. Our Space is in the gravel parking lot just north of Great Harvest Bread Company and Cloud 9. Turn left into the parking lot. Unload your set-up by quickly placing it in front of the stage. You may quickly sign in. Please work quickly; there is a 20 minute time limit for each vehicle in the lot during unloading.
Exit the lot by turning left into the alley. Turn Right on Madison Street. Turn right on Third Street. Continue to Tyler Street. Turn right on Tyler. Park on First Street between Van Buren and Tyler Street
Alternately, you may wish to Park your vehicle on first street between Van Buren and Tyler, walk down via the multi-use path, secure a space, then retrieve your vehicle and unload your materials as described for reserved space vendors.

Point System for Vendors
The seniority point system is used when it is necessary to determine who should come before someone else in selecting a space at the Market. This system is designed as a way to give preference to members who are currently supporting the Market by attending on a regular basis and reporting their gross sales honestly.
Non-reserved space assignments are based on a member's accumulated points. A member receives .001 point for each dollar of sales, one point for each day of participation as a vendor during the current season and one point for each continuous year of membership for five years. After that a member receives a point for each additional five years of continuous membership. This applies only to continuous years of membership. If a member does not renew each year, all points are lost.
For the initial space assignments at the beginning of the first year, vendors will be issued points according with the order their applications were received, quality of product and how well prepared the vendor seems to be for participation in the first year
In future years, at the beginning of the year, a member starts with their membership points, as well as 1/10 of the points accumulated in the previous year for vending and gross sales (rounded up).
As drop-in vendors continue to attend Market and pay their fees, they earn more points and are able to choose better spaces.

Late Fee/Returned Check Policy
Members who have unpaid fees on their record will not be considered for space assignments until all outstanding fees have been paid or unless other arrangements have been made in advance with Market management.
Members are encouraged to meet with the Market Manager to set up a payment schedule for unpaid fees. If a payment schedule is adhered to, late fees will be waived. If there is no contact with the General Manager, the following late fees will be applied:
• Fees not paid by the Wednesday following the Market will be considered late. For each month the member is late paying fees, $5 is added to the balance due.
• A $30 processing fee will be charged for checks returned by the bank for non-sufficient funds (NSF checks)

Feedback/Comments
Forms for written input concerning any aspect of the Market are available at the information booth.
This is the end of the Vendor Handbook

Corvallis Artisans Market thanks Beth Little and the Eugene Saturday Market for graciously providing materials and advice used in the production of this Member Handbook.